PTO Meeting Minutes – 4/9/13

RP PTO meeting
April 9th, 2013

Members Present

  • Lori Hardwick
  • Matt Gadbaw
  • Amy Simpson
  • Julie Corpron
  • Ann Baumgartner
  • Glen Rutherford
  • Debbie Meinhart
  • Hilary Barthold
  • Becki Hyal
  • Kristin Corcoran
  • Jenee Raz
  • Marc Strickland
  • Jenn Reynolds
  • Cathy Hernandez
  • Heather Scanlon
  • Jacquie Bell

Meeting called to order at 6:35 PM

Minutes from March PTO meeting unanimously approved by membership

1. President’s report

a. Meeting frequency: discussed current meeting frequency and AM/PM split. After discussion, membership decided to keep current meeting frequency with AM meeting offerings as per 2012 – 2013 routine.

b. Vote on next year’s Board VP: Marc Strickland was unanimously approved for position as PTO Board Vice President to begin term Fall 2013

2. Whitford Showcase

a. Current Whitford Middle School students gave a presentation on upcoming event “Whitford Showcase” to be held April 25th from 6 – 9 PM. The invitation is extended to all current K – 5 students and their families. The event is an informational party atmosphere to inform families about programs, academics, and school spirit. For parents, there will be information, a math lesson, a technology demonstration, and humanities lesson. For kids, there will be activities, including dancing and art. Food will be available.

3. Treasurer’s Report

a. Budget to date: Current assets/liabilities reviewed. Overall budget is projected to be at or under budget for the year. Major expense for homework club paid during past period.

b. Input for next year’s budget: Meeting last week held by members of PTO board, Glen Rutherford, and Stephanie Wollmoth. Budget for 2013-2014 school year to be presented at next meeting. Discussion included clarifying that garden maintenance budget remain, which has been allocated for next year. Also discussed maintaining funding for art lit, which will be lowered for 2013 – 2014 but not eliminated.

4. Spring Activities/Events

a. Garden Tour: To be held June 1st from 10 AM – 3 PM. Eight houses will be on the tour. Cost will be $15 per ticket. Half of proceeds will go to RP. Volunteers are still needed. Contact Julie Corpron if interested. Also, the garden committee still has openings for next year, including overall coordinator, tasting coordinator, and communications lead.

b. Carnival: Cathy Hernandez reminded membership of May 3rd date for carnival. Volunteers are still needed, especially for gym games and prize room. Ticket ordering information will go out 4/26 and tickets will be distributed the day before the event. Bellagio’s pizza and Ben & Jerry’s ice cream will be available and 20% of proceeds will go to the school.

c. Spring Fundraiser: Lori Hardwick announced that the spring fundraiser “Raise It for RP” will be held on May 31st at the Key Bank Club located at Jeld Wen stadium. Tickets projected at $35/person. The format will be similar to last year’s event. Lori asked for people to donate auction items and sign-up party ideas. Committee slots, including ticket sales coordinator, are still available.

d. Talent Show: Kristin Corcoran announced that the talent show will be on 6/12. There are still some lunchtime slots for volunteers and a large group skit coordinator is still needed. She also needs a shadow for her position for next year.

e. Other: 4/23 Pizzacato dough for dollars event

5. Principal’s Report:

a. RP has submitted a BEF grant for summer school for this summer session. We should hear back soon if accepted. It will likely be hosted at ACMA and will have an environmental educational focus. It will be tuition based, but free for students with free and reduced lunch. More information at next month’s meeting.

b. RP has also completed an application for PYP (Primary Years Program) to the International Baccalaureate program. This will allow RP to provide enriched education with focus on worldly views while maintaining focus on core standards. The hope is to start next year, but will take 3 years to become fully certified. More information at next month’s meeting.

c. IXL, an online math program, has been started to enhance students’ math cirruiculum. Students all have logins, and work can also be done at home. This program was funded by RP PTO

d. Rocket Math, a book-based math enhancement, is also being instituted this spring. This also was funded by RP PTO.

6. New Business:

a. John Diehl will present his work this year on anti-bulling education with students during the May meeting.

b. Next meeting is May 8th at 9 AM

c. Box Tops for Education raised 10,525 box tops, which is over $1000 for RP school. A special event for the students is being planned to celebrate their hard work.

Meeting adjourned at 7:14 PM